2021 Scary Run Pre-Race Instructions
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The 6th Annual Scary Run 5K, 10K & Half Marathon is THIS SUNDAY, OCTOBER 31st, on HALLOWEEN!!! We’re expecting over 1000 people, so the word is getting out that this is a super fun, family-friendly, festive event and a perfect way to launch Halloween. Remember to wear your costume – it’s not mandatory but it’s the best part of this event and definitely makes it fun for everyone! Just make sure it’s something that you can safely run or walk in.
There is a lot of important information in this email for you to review – it’s a long email, but we want to answer all your questions so you can enjoy a stress-free race. So sometime this week, sit back and relax – may we suggest grabbing a Mt. Tabor Brewing beverage – review the material and start to get excited for Scary Run.
Note: Online registration is still open and prices go up Thursday night at midnight – tell all your friends they can still join in the fun! Forward this email and registration link and maybe you’ll inspire them to participate! It will be an exciting race day for all!
PHOTO ID REQUIRED TO PICK UP RACE PACKETS – NO ID, NO EXCEPTIONS
Saturday, October 30th from 10 AM – 6 PM
Foot Traffic Vancouver
305 SE Chkalov Dr., Vancouver, WA 98683
Sunday, October 31st from 7:00 AM – 10 AM
Reflection Plaza, Pendleton Way, Washougal, WA
Your friends and family can also register to participate in Scary Run at Packet Pick up.
NOTE: USATF sanctioning requires you to pick up your own packets. In the event you cannot make it to Packet Pickup, you can have someone else pick up your package, but you must sign and print this authorization form and send it with them as well as a copy of your ID. Friends, we love it when others join us for this event; if you registered a friend or family member or a friend or a family member registered you for this event, your liability waiver might not be signed. If a friend is picking up for you, please also send them this LIABILITY WAIVER to release your race packet to them.
DAY OF RACE PACKET PICKUP/REGISTRATION: Packet Pickup/ Registration will be available at the race site from 7:00 AM until 15 minutes before the individual race starts. But it can get so crazy on race day, so please try to pick up materials on Saturday at times listed above.
COVID 19 SAFETY PROTOCOL: Click here to hear from our Event Director about the new Mask Mandate and its meaning for our event. Washington Governor Inslee has enacted a mask mandate to include outdoor venues with 500 or more participants, regardless of vaccination status. Masks will be required in our event areas and at our water stations. Masks will not be necessary while on course; please use them when you approach a water station. To keep our staff, volunteers, and other participants safe, we require all participants to complete the COVID 19 Health Screening below before coming to the event site. Please note: WHY Racing’s COVID 19 Safety Protocol included wave starts for Phase 3, we are currently in Phase 4, so wave starts are not required for this event. We are fortunate that our start location offers us to spread out while waiting to start events. Please allow for 6 feet between you and other participants while at the event site. For more information on our Safety Protocol, you can find the information here: WHY Racing COVID 19 Safety Protocol.
COVID 19 HEALTH SCREENING: We have created an online COVID 19 Health Screening to make it quicker and more efficient at the event site. All participants must complete this survey before they come to the event site. You can complete the survey here: https://www.surveymonkey.com/r/L8NTTX6.
LOCATION & PARKING: Start/Finish and post-race festivities will be in downtown Washougal at Reflection Plaza at Pendleton and Main Street. Note: Athletes can park along streets in downtown Washougal or the Southside of the Pendleton store parking lot. Please be sure to keep indicated parking spots for Pendleton customers – head on over after your race to take advantage of all of their specials – it’s a very cool store with a lot of history and in business since 1912 at this location! If you want to avoid any delays getting in and out of the area, park West of Washougal River Road in the residential areas. Now that we have grown to over 1000 athletes, there are plenty of good parking areas if you plan ahead and arrive early. Please do not park in the church parking lot since they have Sunday morning service and leave parking at the Hardware store for their customers. Let’s make sure our event doesn’t negatively affect any local businesses.
START TIME & WHEN TO ARRIVE: The Half Marathon starts at 8:30 AM, and the 5K & 10K start at 9 am. Try to be at the venue 45-60 minutes before the start of your race to ensure you are present for any important race instructions. Pre-race instructions and special announcements will begin at approximately 8:10 AM for the Half Marathon. There will be some fun, festive entertainment that you don’t want to miss. Be sure to allow for any parking or traffic delays.
TIMING: All Runners will wear a Bib that includes a Disposable Chip. Just be sure to wear your Bib Number on the front of your shirt/jacket.
COURSES: This is a beautiful, fast, flat, and scenic course – perfect for a
PR! The Half Marathon course will initially take you west on the Washougal Dike Trail as you travel along the Columbia River towards the Port of Camas-Washougal. Then Half Marathoners will join the 5K and 10K course and run/walk along the mighty Columbia River with magnificent views of Mt. Hood and finish with an out and back section through the industrial area. The river trail is a dirt, gravel path, so a minimalist shoe may not be appropriate for this course. If you would like to study the courses, visit this link to review online maps and images. We will be taking you slightly off the main trail to provide a few Halloween surprises in the Spooky Forest. Also, watch for the course split that takes the 5K/10K east on the Washougal Dike Trail initially and the Marathoners head west. Once 5K athletes make it through the Spooky Forest, you get to head west and back to the finish line. WATCH for your turn, or you will get BONUS MILES!!! 10K/Half Marathon athletes head further along the route for your miles. An additional split for the Half Marathoners & 10K athletes will have the Half Marathoners travel further east to pick up more mileage…The final course split where the Half Marathoners complete their out and back section through the industrial area when the 5K/10K athletes continue straight to the finish line. We will have advanced signage and volunteers, but please pay attention. Please do the course that you signed up for, or it negatively affects results. If you need to change distances, please let us know asap.
Stay to the right – Be sure to always leave room for athletes to pass you along the trail. Avoid walking/running with multiple athletes abreast as it can make it very difficult to pass.
Speed Bumps – There are two speed bumps along Pendleton Way as we enter and exit the trail. We will mark them, but please be very careful. They can be hard to see and can trip you if you’re not paying attention.
Self-seed – If you are fast, start near the front. If you are intermediate, start in the middle. If you are recreational and/or a walker, please start near the back. Parents – unless you know your kid is a cross-country or track star, please have them start at the back. Kids are notorious for starting at the front, then stopping abruptly, posing a safety risk for themselves and others.
Pacers – We have pacers for the Half Marathon to help you achieve your goal finish time. Line up close to the pacer holding your goal-time.
MUSIC: During any running segments, we prefer athletes NOT to use music devices to maximize safety, assure a fair, competitive environment and assure athletes can hear all course marshal instructions. With that said, we also understand that many athletes rely on music to help endure the challenge of running. To accommodate the needs of our athletes while still assuring maximum safety and a fair, competitive environment, here is the arrangement that we can accommodate:
- If you choose to use a personal music device, please keep one ear open for instructions so only one earbud can be used at any time.
- We also request that you keep the volume to a minimum to ensure all instructions can be heard if you choose to use a personal music device.
WATER & ENERGY STATIONS: Water Aid Stations will be available approximately every 1.5-2 miles.
BATHROOM FACILITIES: We’ve ordered Porta-potties for the start/finish, and there are bathrooms located along the trail at Captain William Park/Cottonwood Beach.
FINISH LINE – All Racers will start and finish at Reflection Plaza in downtown Washougal. You will LOVE your SPOOK-TACULAR medal. Post-event sweet treats, fruit, pastries, and candy will be waiting for you and the awards ceremony will occur at Reflection Plaza.
SHIRT SWAP: We hope you like your Scary Run T-shirt and will wear it as a reminder of your accomplishment. If the size of the shirt you ordered does not fit, we will be hosting a ‘Shirt Swap” after the event in the Information/Packet Pickup area. Please do not wear shirts you wish to swap; shirts worn during the event are not exchangeable. We cannot guarantee you will be able to switch since it will depend on left over shirts, but we will do our best to accommodate your request.
GEAR CHECK: We suggest you lock up all valuables in your vehicles; however, we will offer a Gear Check at the start/finish area.
LOST & FOUND: Any unmarked equipment will be returned to the stage during the event. After the event, lost gear will be taken to the Why Racing office, and you can contact us to locate it. Please come to the event with all personal belongings well marked with your name.
RESULTS: Cascadia Sports Timing will be timing our event. You will be able to find results post-event here. If you click on your personal results link. You will be able to see a video of you crossing the finish line and view and print a Finishers’ Certificates that will list your time, pace, and placement – a great reminder of your accomplishment! There will also be Kiosks set up right at the finish line so you can immediately view your results and take a photo of the screenshot so you can post as soon as you finish. If there are any issues with your results, immediately go to the timing van to correct them before the Awards Ceremony.
VIRTUAL PARTICIPANTS: Virtual Participants can post their results from October 25th through November 2nd at Midnight. Please use your confirmation number and last name to post results. If you need your confirmation number sent to you or have any issues posting results, please email email@example.com for additional help.
AWARDS/PRIZES: The awards ceremony for the 5k will start at approximately 10:15 am, the 10k at approximately 10:45 am, and the Half Marathon at approx. 11:15 am. Awards will be available for the Top 3 Overall Male & Female and Masters Male & Female (these will be taken out of age groups – no double-dipping!) for all distances. If you finished 1st, 2nd, or 3rd in your age group or division, you can pick up your special Champion Medal beside the stage at the Awards Table during the Awards Ceremony.
Why Racing Events staff will be passing out awards for the “Best Dressed” throughout the event.
SPECTATORS: The best approach for your family, friends, and cheerleaders is to watch your start and finish on Pendleton and Main street. They can also walk to the trail and see you there. If you are doing the Half Marathon and they want to cheer you along the way, they can also drive to Cottonwood Beach/Captain Williams Park and see you pass at that location 4 times (twice along the trail and twice as you do the out-and-back through the industrial area). Remind them to drive carefully through the industrial area as runners will be on the road through this section. Be sure to tell them to make signs for you, bring cowbells, and bring you flowers for the finish. Especially if this is your first race, you’ve got to celebrate! It’s a big accomplishment!
FREE PHOTOS: Race photographers will be on-site to capture your event performance. Be sure that your bib number is visible on your front so your photos can be matched to your race number. Watch for the cameras en route and give us a big, cheesy smile, a thumbs up, or a goofy jump – those are always the most fun! Once photos are available, they will be posted on our Scary Run Results & Photos Page; you will be able to download them for FREE. Be sure to use #WHYracing so we can add to our album too, and use #WHYToyota and #ThanksIQ to be entered to win some cool prizes.
FACEBOOK: Can we be friends?! Please like our Why Racing Events Facebook pages for all event updates, tips, and inspiration if you haven’t yet. https://www.facebook.com/WhyRacingEvents
Also, please join the Scary Run Facebook Page, where we will also post results, photos, and any last-minute updates.
IMPORTANT INFORMATION FOR OUR ROOKIES: You probably have a lot of questions! We pulled together some tips that you can access HERE to help you know what to bring, nutrition tips, and other important race day info. Take your time reviewing it to help assure a fabulous race day experience!
REMEMBER YOUR WHY: You are all racing for different reasons. Some of you are super competitive and are racing to win overall or in your age group or division. Some of you will just be ecstatic to cross the finish. Some of you are racing to reach for your personal best or to get into great shape. Some of you are racing to see the fun costumes! Some of you are racing to be able to eat some Halloween candy. Some of you do it for energy, to help you look and feel better, some do it for fun or to meet new people. Some of you do it so you can have a beer! Regardless of your WHY, congratulations on pushing your limits, and by doing so, remember that you will inspire so many others! One of the best things you can do immediately to help support running, multi-sport, and your fellow athletes of all ages, fitness levels, shapes, sizes, and abilities, is to offer lots of support and praise to each other on race day. As you pass someone, tell them how great they’re doing! As you’re getting passed, tell them how strong they look. Cheer each other on; it makes the time pass by quickly and empowers you and everyone else on the course! Have fun, be safe and enjoy the entire experience! You’re already a winner just by showing up!
PARTNERS/SPONSORS: There is absolutely no way we could have pulled this event together without the support from our Sponsors.
Thank you to our Partners who support our WHY Racing events year-round!
PeaceHealth Foot Traffic IQ Credit Union Franz Bakery Corwin Northwest Personal Training McCord’s Vancouver Toyota Fairwinds CBD
Thank you to our sponsors who support Scary Run
The City of Washougal * Visit Washougal * PowerBar Sport
XTERRA * AMR *
We will have vendors sampling products and services at their booths! The expo will enhance your race experience and make the start/finish area jump with energy. Be sure to make a full loop through the expo so you don’t miss any of the sweets, treats, and pampering! And be sure to thank them for being involved!
The best way to thank these companies is to do business with them because you appreciate the support they give to athletes like YOU and all the schools, clubs, and non-profits which will benefit from the event.
BENEFICIARIES: Scary Run will be supporting the Washougal School Foundation and Washougal High School. Why Racing Events is proud to support High School Sports programs and various local non-profits. As a result of your participation in our events, we have exceeded $3,000,000 in donations and funds raised for various local clubs, teams, and non-profits over the years. Some of the sports programs we support rely entirely on our donations for their yearly funding. We want to thank all of you for participating in this event allowing us the opportunity to extend this support to our community.
Lastly, I’d like to give a big shout-out to our team at Why Racing Events for working so hard as a team to pull this event off! We’d also love to give major Kudos to the City of Washougal for your support and for all your efforts to make this event a success!
See you soon & keep that training going strong!
Karissa & Rod Schoene and your Why Racing Event Crew
Ps. If you have any friends or family who would like to volunteer, please have them email firstname.lastname@example.org. We are looking fully supported for the event, but it’s always nice to have back-ups just in case.